Town Clerk

Our office is responsible for the recordation of all Land Record Documents.

Recording Fees

The fee is $60.00 for the first page; $5.00 for each additional page for that document.

Nominee (MERS) fees are $159.00 for Releases and Assignments (when Nominee is the Releasor/Grantor), and $159.00 plus $5.00 for each additional page for other Nominee (MERS) recordings.

Conveyance Fees

There is a $2.00 conveyance fee for any deed with a consideration of $2,000.00 or more.

Local conveyance tax for the Town of Middlefield is 0.0025 x consideration paid.

No deed or permanent easement will be recorded without the State of Connecticut Real Estate Conveyance Tax Form (OP-236).

Map Fees

Recording site plans, easements, boundary maps, etc. are $10.00;  a subdivision map (must be signed off by the P&Z Chairman) are $20.00.

PA 09-144

This act required owners of foreclosed properties to maintain specified standards. This must either be registered with the Town Clerk or MERS. Form must be filled out and a fee of $100.00 must accompany it.

Copies

Copies of land records are $1.00 per page.  Copies of maps are $1.00 per page; full size copies are $5.00.

Certified copies are $1.00 per page and a $2.00 fee for certification.

Forms

Certificate of Change of Name Form
PA 09-144 Registration Form

MARRIAGE LICENSE 

Marriage licenses must be obtained in the town where the marriage ceremony is taking place. There are no premarital blood tests required.

MARRIAGE LICENSES WILL BE ISSUED MONDAY THROUGH THURSDAY ONLY.

Marriage License Worksheet

        Listing of Local Justice of the Peace

At the Town Clerk’s Office, the bride and groom must appear together. The license will be prepared while the applicants wait and they will leave with their marriage license. (Allow up to 30 minutes to process the license.)  The license is valid for 65 days from the date they come in to apply.

A “Marriage License Worksheet” (general information about each person, including their parents’ names/maiden names of their mothers, and the state or country of parents’ birth) will be filled out.  It can also be brought in already completed.

A valid, government issued photographic identification (with date of birth, signature, and expiration date) is required.

The license fee is $50.00 (cash).  If a certified copy is requested, it is an additional $20.00.

Copies

Certified copies of marriage certificates are available at the Town Clerk’s office in the town of occurrence, and in the towns the bride and groom resided in on the day of the marriage (Connecticut residents only).

The fee is $20.00 per copy.  A valid, government issued photographic identification (with date of birth, signature, and expiration date) is also required.

If a request is made by mail, please enclose the form to “Request a Marriage Certificate”, a copy of the applicant’s valid government issued photographic identification, and payment in the form of a money order.  Copies are usually mailed out the next day after receipt.

Form to Request a Marriage Certificate

BIRTH CERTIFICATES 

Birth Certificates are available for anyone whose mother was residing in Middlefield at the time of the birth.  They are also available at the Town Clerk’s office in the town where the birth took place. Births in or after 2003 can be obtained from any Connecticut Town Clerk’s office.

Copies

You may request a birth certificate for yourself, your child, grandchild, parent, grandparent or spouse.

The fee is $20.00 per copy.  A valid, government issued photographic identification (with date of birth, signature, and expiration date) is also required.

If request is made by mail, please enclose the form to “Request a Birth Certificate”, a copy of the applicant’s valid government issued photographic identification, and payment in the form of a money order. Copies are usually mailed out the next day after receipt.

Form to Request a Birth Certificate

DEATH CERTIFICATES

Death Certificates are available for anyone who died in the Town of Middlefield, or who died in another Connecticut town, but was a resident of Middlefield at the time of their death.

Burial Permits are available to funeral homes for a fee of $5.00;  Cremation Permits fee are $3.00. Sub-registrars are Biega Funeral Home and D’Angelo Funeral Home in Middletown.

Copies

The fee is $20.00 per copy.  A valid, government issued photographic identification (with date of birth, signature, and expiration date) is also required.

If request is made by mail, please enclose the form to “Request a Death Certificate”, a copy of the applicant’s valid government issued photographic identification, and payment in the form of a money order. Copies are usually mailed out the next day after receipt.

Form to Request a Death Certificate

Hunting & Fishing Licenses – All Licenses can be obtained directly from the State of Connecticut DEP Online Sportsmen Licensing System.

Dog Licensing Form & Information

New Dog Licenses

PUPPIES must be licensed within 30 days after turning 6 months old.

ADULT DOGS must be licensed with 30 days of obtaining them.

FEES – Licenses not within the 30 days are subject to a $1.00 per month penalty.  The fee for a license is $19.00 for an unaltered dog, and $8.00 for a spayed or neutered dog.

RABIES – Rabies vaccination must be current and paperwork from a veterinarian must be provided.

SPAY/NEUTER – Documentation from a veterinarian must be provided.

REGISTERING – You may register in person at the Town Clerk’s office or by mail. If registering by mail, please enclose the “Dog Licensing Info & Form“, a check or money order, and applicable documents.  All documents will be returned to you.

Renewals

JUNE is Dog License Month!  All dog licenses must be renewed in the month of June each year. A postcard is sent out at the beginning of June as a reminder.

RABIES – Rabies vaccination must be current.  If the rabies vaccination has expired since the previous year’s license, you must provide paperwork from a veterinarian of the new rabies expiration date.

SPAY/NEUTER – If the dog spayed or neutered since the previous year’s license you must provide documentation from your veterinarian.

FEES – The fee for renewing the license is $19.00 for an unaltered dog, and $8.00 for a spayed or neutered dog. Licenses not renewed by June 30th are subject to a $1.00 per month penalty.

REGISTERING – You may register in person at the Town Clerk’s office or by mail.  If registering by mail, please enclose a check or money order, and applicable documents.  All documents will be returned to you.

Transfers 

If your dog is currently licensed in a Connecticut town and you move to Middlefield, you can transfer the dog’s license for a $0.50 fee.

If your dog is currently licensed in Connecticut and you become the new owner, you can transfer the dog’s license for a $1.00 fee.

Lost tags 

If your dog loses its tag, a replacement can be obtained for $0.50

Liquor Licenses are obtained through the State Liquor Control Commission, However they must be recorded at the Town Clerk’s Office. There is a $20.00 recording fee.

The fee to register a Trade Name is $10.00.  A certified copy of the Trade Name Certificate is $3.00.

Trade Name Certificate Form

Notary Public Commissions – The Secretary of the State’s Office in Hartford issues Notary Public commissions.

Notary certificates from the Secretary of the State are recorded at the Town Clerk’s office in the town where you reside. The recording fee is $20.00.

You may also record your commission in the town where you do business, but this is not mandatory, and requires another $10.00 recording fee to that town. If a notary’s signature needs to be certified by the Town Clerk in the town where the commission is recorded, there is a $2.00 fee for the certification of signature.

Local Notary Public Listing

Absentee Ballots – The Town Clerk’s Office is responsible for issuing, mailing and recording Absentee Ballots. Any qualified voter unable to vote due to the following reasons may obtain an Absentee Ball

 

• Illness or physical disability.
• Absence from town during all election hours.
• Religious beliefs forbidding secular activity on election day.
• Serving as an election official at a polling place other than their own.
• Active service in the Armed Forces.

How to Apply – Applications for Absentee Ballots can be obtained from the Town Clerk, the Registrar of Voters, Democrat and Republican Headquarters, or at the Secretary of the State’s website.

Any qualified voter already out of town may have an application mailed to them. However, you must allow sufficient time for receiving and returning the application and the ballot.

Absentee Ballot Application

 Application for Absentee Ballot for Referendum- Less than 3 Weeks Notice

 Emergency Application for Absentee Ballot

 To receive a veteran’s exemption on the assessed value of your property or motor vehicle, you must file your original DD-214, or a certified copy that you previously filed with another town (if original is not available), in the Town Clerk’s Office.

You must file by September 30th to receive credit on the following July’s tax bill.  There is no fee to record this document.

The State Freedom of Information Act governs which documents, filed with the Town, are open for Public Inspection, or available to be copied, for a fee.

Freedom of Information Requests Guidelines for The Public

1. The Freedom of Information Act (Chapter 14 of the Connecticut General Statues) guarantees public access to public records that actually exist, and does not require that employees create new information that does not currently exist. Town employees always seek to answer questions from the public, but cannot be compelled to perform research or analysis to create information, which in form or content, is not already available.
2. The public may be required to view requested information in a particular location in order to avoid loss of, or damage to public records, or to prevent disruption of normal work in the department.

Request Form

Schedule of Fees